Like many others, my work days are – to some extent – made up of meetings with others. It’s not uncommon for these meetings not to have an assigned meeting room, and I find it annoying that Outlook asks me if I want to enter a meeting location:
![Screenshot of popup from Microsoft Outlook, reading: "Do you want to send this meeting request without a location?"
It offers two options; "Don't Send" and "Send Anyway"](https://i0.wp.com/www.razumny.no/wp-content/uploads/image-28.png?resize=307%2C156&ssl=1)
To get around this issue, we can pre-fill the Location field with a default setting. Here’s how:
- Go to File -> Options -> Customize Ribbon
- In the right-hand window, scroll down to – and enable – “Developer”, then click OK
![Screenshot of "Outlook Options", the "Developer" setting is enabled and outlined in red.](https://i0.wp.com/www.razumny.no/wp-content/uploads/image-29.png?resize=1024%2C841&ssl=1)
- Go to the “Developer” tab which is now available in the Ribbon
- Select “Design a Form”
- Select “Appointment” and click “Open” (or simply double-click “Appointment”
- Enter a default text in the Location field:
![Screenshot of the Appointment template open in Form Designer; "(None)" is entered into the Location field, which is highlighted in red.](https://i0.wp.com/www.razumny.no/wp-content/uploads/image-30.png?resize=1024%2C674&ssl=1)
- Click “Publish”, then “Publish Form”
- Name the form, and click “Publish”
- Right-click your calendar, and select “Properties”
- Select your form under “When posting to this folder, use:”
![Screenshot of Calendar Properties, the "Appointment" form has been set as default for posting to the calendar.](https://i0.wp.com/www.razumny.no/wp-content/uploads/image-31.png?resize=499%2C678&ssl=1)
- Click “OK”
That should do it, and has worked wonders for me.
By posting a comment, you consent to our collecting the information you enter. See privacy policy for more information.